AIS Exam 1

system that records, processes and reports on transactions to provide financial and non-financial information to make decisions and have appropriate levels of internal controls for those transactions

input, storage, processing, output

The overall transformation from a business need and a business event to the collection of data and information to an ultimate decision

User, manager, designer, evaluator

Primary activities directly provide value to the customer (inbound, operations, outbound, marketing and sales activities, and services). Supporting activities include (infrastructure, HR, technology, and procurement). AIS can add value making each primary activity more effective and efficient

Making each support and primary activity more effective and efficient

AIS assists in business integration with external parties such as suppliers and customers.

The flow of materials, information, payments, and services from raw materials suppliers, through factories and warehouses. all the wat to the final customers of the firm’s products

Automate: replace human labor

Informate-up: provide info to senior management

Informate-down: provide info to all employees

transform: redefine fundamentals of business processes and relationships

1. Finance and accounting processes - pay, cash, report, payroll, treasury

2. Financial close - period end

3. Financial consolidation, reporting, and analysis

4. Providing comprehensive management information

5. People management

   1. Using IT to make finance and accounting processes more efficient and effective

defined sequence of business activities that use resources to transform specific inputs into specific outputs to achieve a business goal. A business process is constrained by business rules

The process of defining business process requirements and evaluating potential improvements. Business analysis involves ascertaining, documenting, and communicating information about current and future business processes using business modeling and relating tools

1. Training

2. Describing current processes and systems

3. Auditing

4. Accountability

5. Standardized interactions

6. Facilitating process improvement

Well managed businesses

1. Effectiveness

2. Efficiency

3. Internal control

4. Compliance w/ standards and policies

A simple, abstract representation of one or more business processes. Typically a graphical depiction of the essential business process information

They describe

1. Events that start, change, or stop flow in the process

2. Activities and tasks within the process

3. The sequence of slow between tasks

4. Decision points that affect the flow

   1. Division of activity depending on organizational roles

1. Events - start/end

2. Activities - rectangle verb + object

3. Sequence flows - arrow btwn activities

4. Gateways - diamond

5. Annotations - add description

BPMN symbols used to identify participants, actors, or persons that perform activities and interact with other participants in a process

BPMN symbols that provide subdivisions of pools to show, for example, functional responsibilities within an organization

BPMN represents exchanges between two participants in the same process as message flows which are models as dashed arrows

Shows process of branching and merging as a result of a decision. Diamond shape

1. Exclusive - one option (blank diamond or w/ x)

   1. Inclusive - one or more (diamond w/ o)

2. Parallel - all (diamond w/ +)

represents specific steps in a business process

lightening bolt

subprocess (detailed process hidden)

envalope

timer event

looping (repeat event until satisfy)

sequential (perform task several times at different times)

parallel (task performed several times all at same time)

represents data that is only available for the duration of a process

represents data that is available across processes

connects data object/store to an activity. shows direction it flows

create a blueprint for the development of a relational database to support the collection, aggregation, and communication of process information

separately identifiable collections of things about which the organization wants to collecct and store information

relationship btwn 2 classes

describe min/max number of times instances can be associated in another class

1. Use common terminology in the organization for class names

2. Link classes on the diagram only when there is a clear business \n purpose for the relationship.

3. Avoid crossing lines where possible

4. Use consistently sized class rectangles

5. Avoid running association lines close together

6. Opt for simplicity

7. Focus first on the accuracy of the content, then address appearance.

   1. Use notes to explain more complex situations.

Attribute or combo of attributes that uniquely identify an instance of a class in a data model or a specific row in a table. Purpose: unique identification

Each instance of a class maps to a row in a corresponding table. 1:1

1. Identify decisions required in the process

2. Describe and document decisions and impact on business objectives

3. Specify decision requirements in terms of information and knowledge required to make the decision

4. Decompose and refine requirements where more are needed

1. Eligibility or approval

2. Validation

3. Calculation

4. Risk

5. Fraud

6. Opportunity

7. Assignments

8. Targeting

Succinct statements on constraints on business processes. Provide logic of behavior oof the business in a specific situation.

Stores information int he form off related two-dimensional tables

Resources, Events, Agents (REA)

Cash

Purchasing

Supplier

Store Data

characteristics, properties, or adjectives that describe each class

represents all specific data values that are associates with once instance

Provides logical relationship or link between two tables

Computer language designed to retrieve data from a relationship database

indicates name of table retrieving from

which columns of table included in query

criteria that must be met to be shown

all columns should be selected

aggregate functions based on one or more columns

ASC or DSC

end points of a range

Using redundant servers and multiple locations to host virtual machines

1. selling products and services

2. maintaining customer records

3. billing customers

4. recording payments from customers

   1. aging accounts and authorizing credit

Start > provide quote > receive order > prepare products > apply graphics > deliver order > invoice customer > receive payment > end

BPMN model showing tow participant models and the interactions btwn them in a process

science of examining raw data, removing excess noise from dataset, and organizing data w/ purpose of drawing conclusions for decision making

BPMN sequence of activities within one pool

limit who can use and change record in the system

ensure data integrity and an audit trail

Represent management information to help manage a business process. allows process information to be summarized by category

one-to-many associations (primary key of one is foreign key in another)

Many-to-many associations (primary key of both tables used in one table)

1. buying inventory form supplier

2. maintaining supplier records

3. making payments to suppliers for trade account payable while taking appropriate purchase discounts

start > request prices and availability > place purchase order > receive items > send payment > end

generates accounting transactions to record the transfer of raw material to WIP and WIP into finished goods

1. Maintaining inventories of raw materials and finished goods

2. Producing finished good form raw material

3. tracking direct labor and direct equiptment costs

4. Apply OH

start > authorize production > issue raw materials > perform work > complete production > end

centralized database that collects data throughout the firm. Integrates and automates business processes across a firm’s value chain within and across organizations.